Lourdes University

Lourdes University offers a challenging, flexible, and fulfilling work environment, driven by the institution’s mission to provide job opportunities for intellectual discovery for our students. We offer numerous benefits, as well as many opportunities for personal and professional enrichment — and our employees value the sense of family they gain from working in a small, caring community. Our campus is situated on 127 beautiful wooded acres in Sylvania, Ohio (10 miles west of Toledo).

Please review available job opportunities below.

Faculty Positions
Staff and Administrative Positions
Sisters of St. Francis of Sylvania, Ohio
Sylvania Franciscan Village

 

FACULTY POSITIONS

Assistant Professor

Lourdes University, a private institution of higher education offering bachelor and graduate degrees in the liberal arts and professional studies, invites applicants for the position of Assistant Professor in the Department of Education. This is a full-time, eleven month, exempt position.

Applicants must have a terminal degree from an accredited institution in Education or related field, successful teaching and/or administrative experience in higher education, knowledge and experience in accreditation and assessment, demonstrated strong leadership and management skills. Technology competency as related to assessment management systems, special education and reading is preferred. Applicants should also demonstrate excellence in teaching, scholarship, and service appropriate to rank.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Teaching (70%)

  • Faculty actively participate in the development of curriculum.
  • Faculty provide feedback to students and are responsive to their concerns.
  • Faculty update course content to be current with their discipline.
  • Faculty explain and/or model/demonstrate course material in an effective manner.  This includes variety and creativity in teaching methods as well as demonstrating an awareness of different learning styles.
  • Faculty stimulate student interest in their discipline.
  • Faculty demonstrate respect for students.
  • Faculty serve as professional and academic mentors.
  • Faculty endeavor to be objective in their evaluation of and interaction with students.
  • Faculty meet University and departmental administrative deadlines.
  • Faculty plan effectively to fulfill their teaching responsibilities.
  • Faculty engage effectively in collaboration with other faculty in meeting teaching goals.
  • Faculty actively participate in University wide assessment strategies (institution, program, course and student).
  • Faculty actively fulfill any administrative and planning responsibilities when so assigned (i.e., Department chair, special projects, etc.).

Scholarship (10-20%)

  • Faculty engage in scholarship of discovery, integration, application and/or teaching as articulated in the Faculty Handbook.
  • Faculty meet scholarship expectations for their faculty status (i.e. undergraduate, graduate and faculty teaching both graduate and undergraduate courses.
  • Faculty hold professional memberships appropriate for their discipline.
  • Faculty are active in professional development. This may include but is not limited to attendance at conferences, seminars, workshops, clinical practice or lectures as well as grant writing and collaboration with scholars from other institutions.
  • Faculty maintain professional certification and/or licensure where appropriate.
  • Faculty are encouraged to pursue, as institutional resources permit, formal course work or an advanced degree so as to expand their knowledge in their respective disciplines.

Service (10-15%)

  • Faculty attend and participate in regularly scheduled meetings.
  • Faculty participate in significant University events such as convocation and commencement.  Faculty are encouraged to support other University activities.
  • Faculty participate in accreditation processes.  This may include but is not limited to membership on task forces, research or document preparation.
  • Faculty collaborate with others to meet the goals and needs of the department.
  • Faculty serve on appropriate department and/or University committees.
  • Faculty are supportive of their department and its students.  This will include academic advising.  Other activities such as student recruitment, mentoring, tutoring, guiding student projects, involvement with alumni activities and/or sponsoring clubs and honor societies, etc., may be required.
  • Faculty are encouraged to be an available resource for their department, University, and/or community beyond the University.
  • Faculty are encouraged to be active in the community beyond the University.  This may include activities such as volunteer work, presentations to community organizations, service on boards, etc.

To apply, candidates should send a cover letter, curriculum vitae, and contact information for three professional references (all in MS Word or pdf format only) to resume@lourdes.edu

EOE

ADJUNCT INSTRUCTOR – INTEGRATED SCIENCE

Lourdes University in Sylvania, Ohio invites applicants for an adjunct faculty position in the Department of Chemistry and Physical Science. A lecture instructor is needed beginning January 2018 to teach an integrated science course for Education majors in Sylvania. Successful applicants must demonstrate a strong commitment to teaching and possess at least a Master’s degree (Ph.D. preferred) in chemistry, biology, or physical science with some experience teaching K-8. Applicants with a Master’s degree in Education must demonstrate a strong foundation in the sciences.

Lourdes University in Sylvania, Ohio invites applicants for an adjunct faculty position in the Department of Chemistry and Physical Science. A lab instructor is needed beginning January 2018 to teach an introductory general, organic, and biological chemistry lab course for allied health students in Sylvania. Successful applicants must demonstrate a strong commitment to teaching and possess at least a Bachelor’s degree in chemistry, biology, or a related science.

To apply, send cover letter, vitae and three letters of reference (all in MS Word format only) to: resume@lourdes.edu

EOE

Nursing Department Adjunct Faculty/Teaching Assistants

Lourdes University, a private institution of higher education offering bachelor and graduate degrees in the liberal arts and professional studies, invites applicants for Adjunct Faculty/Teaching Assistants for the 2017 Spring Semester in the College of Nursing.

These temporary positions will assist and work under the direction of faculty to provide instruction in a classroom, laboratory or clinical setting. The area of specialization desired is Medical/Surgical.

QUALIFICATIONS:

  • Master’s degree in nursing or related field preferred. BSN degree required.
  • Experience as an educator in an academic setting preferred.
  • Current, valid RN license to practice in Ohio.
  • Minimum of two years clinical experience as a registered Medical/Surgical nurse.

To apply, send letter of application, CV and contact information for three professional references (all in MS Word format only) to resume@lourdes.edu

Review of applications will begin immediately and continue until the position is filled.

EOE

STAFF AND ADMINISTRATIVE POSITIONS

Vice President for Finance and Administration

Lourdes University, rooted in Catholic and Franciscan traditions, provides a values-centered education that enriches lives and advances academic excellence through the integration of the liberal arts and professional studies. Our diverse community combines faith with reason to develop whole persons of integrity, equipped for a life of service to society.

From its establishment in 1958 by the Sisters of St. Francis, Lourdes University has provided an excellent Catholic and Franciscan education. Now a campus of 1,350 students, Lourdes offers 44 programs at the Associates, Bachelors, Masters Doctoral level to students from 34 states and 8 countries.

The University seeks a broadly experienced Vice President for Finance and Administration who will serve as its Chief Financial Officer.  A member of the President’s cabinet, the successful candidate will be charged primarily with facilitating the fiscal management of the University, encompassing a variety of areas.  The portfolio includes Accounting, Finance, Contracted Services, Human Resources, Facilities and Grounds, Health Services, Mental and Behavioral Health Services and Facility rentals. Some of these areas are managed in collaboration with the office of Student Development.

Primary responsibilities for the successful candidate will include:

  • Managing the fiscal resources of the university toward the accomplishment of strategic goals.
  • Establishing financial goals and benchmarks and working with the cabinet to ensure that they are achieved
  • Ensuring proper allocation of resources, proper reporting, and documentation of financial matters.
  • Coordinating, developing, recommending, and implementing financial and business policies and procedures.
  • Treasury management, including insuring the proper receipt, custody and disbursement of university funds.
  • Providing facilitation, oversight and coordination of the university’s capital and operational  budget process
  • Production of annual financial reports, 990 & 990T, general accounting, payroll,
  • Oversight of bond financing issues and covenants, investment management, purchasing and inventory control.
  • Overseeing the maintenance and operation of buildings and grounds, sharing management with the Sisters of St. Francis.
  • Reviewing. communicating and coordinating the development and implementation of human resources policies
  • Supervising and deploying best practices in the areas of risk management and insurance.
  • Serves as a University staff resource to the Board of Trustees’ Assets Committee

Committee and community expectations

  • Member of both the President’s Cabinet and the Extended President’s Cabinet
  • Chair of the University Budget Committee
  • Serves on the Sisters of St. Francis Lay Employee Pension Plan Committee, Facilities and Grounds Committee, and Safety Committee.
  • Serves as a spokesperson and representative of the university at the direction of the president.
  • Participates, as appropriate, on local and community committees and boards.

The successful candidate will possess the following characteristics

  • A Bachelor’s degree in Business Administration, Accounting, Finance, or related field
  • An MBA, CPA or CMA is highly preferred.
  • Considerable experience in fiscal management of a large organization, preferably in a higher education setting.
  • Technical knowledge and skills related to financial system and reporting technology.
  • Demonstrated ability to perform modeling and projections
  • Extensive experience and knowledge of contemporary management techniques.
  • Ability to communicate effectively, both oral and written form, with all sectors of the campus and community.
  • Background in property management and project coordination required.
  • Exemplary leadership and interpersonal skills necessary.
  • Ability to create and maintain effective working relationships with administrators, faculty, staff, Board of Trustees, local and state governmental agencies, state legislators, and civic organizations.

The firm of CFO Colleague is providing search assistance for the University in securing qualified candidates.  Those interested should send a resume and cover letter via email to Mr. Greg Rodden (Greg@cfocolleague.com)

Lourdes University does not discriminate on the basis of race, color, national origin, sex, disability, age, sexual orientation or any other legally protected category in its programs and activities.  Under-represented groups are encouraged to apply.

 

Graduate Assistant
Student Leadership, Activities and Development

Lourdes University is seeking a student-centered Graduate Assistant who can further develop both the First Year Experience Peer mentoring program and support existing student organizations.  This work will focus on higher education best practices and reflect our Franciscan institutional mission and values.  The Graduate Assistant will assist in overall administration of peer mentors and support ongoing activities, events and assessment. This is a part-time, less than 20 hours a week position.

The Department of Student Activities and Orientation provides a variety of social opportunities that enrich the overall college experience and promote student engagement.  Participation in activities outside the classroom enhances personal growth, interpersonal relationships and challenges students to broaden their consciousness of a diverse community.

Graduate Assistant Job Requirements

Primary responsibilities:

  • Continue to develop the First Year Experience Peer mentoring program.
  • Supervise FYE peer mentors, review and assess the hiring and training practices outlined for the group making best practice recommendations for continuous improvement.
  • Develop a Peer mentoring handbook/ manual as a guide for future leaders
  • Create an assessment tool for both peer mentors and instructors

Additional responsibilities include, but are not limited to:

  • Event planning, execution and assessment
  • Student staff supervision
  • Peer mentor training and development
  • Offering support and guidance to existing student organizations
  • Actively participate in Student Affairs meetings and planning
  • Collaborative work with Student Affairs staff and organization advisors
  • Meet with Coordinator of Student Activities to discuss tasks and progress
  • Ability to work 20 hours per week

Preferred qualification:

  • Previous experience with student organizations, student government, supervision and/or peer advising and mentorship
  • Student-centered  vision and practice
  • Ability to creatively problem solve
  • Leadership development and program planning
  • Excellent verbal and written communication skills
  • Ability to work with diverse student populations and departments
  • Working knowledge of student development principles and practices
  • Ability to work autonomously and collaboratively as part of a team

Benefits:

  • Optional housing with potential residential living responsibilities
  • Optional university meal plan

To apply, candidates should send a cover letter, curriculum vitae, and contact information for three professional references (all in MS Word or pdf format only) to resume@lourdes.edu

EOE

 

Residence Life Area Coordinator

The Area Coordinator (AC) is a full-time professional within the Department of Residence Life, at Lourdes University.  This live-in position includes an apartment and board plan. The Area Coordinator is responsible for selecting, supervising, and training residence assistants, managing initiatives, collaborating with campus offices/departments, and advising hall councils. AC’s facilitate and develop a nurturing residential community and must be willing to work a flexible schedule, including evenings and weekends.  This position will also require supporting summer residents, camps and conference management.

This position requires a Master’s degree, preferably in College Student Personnel or a related field. The ideal candidate should also have previous leadership experience working in Residence Life at an institution of higher education.

Student Development Educator

  • Lead residence operations in a way that creates and maintains a positive, multicultural, learner-centered community. Promote, encourage and reward student learning, academic success and co-curricular participation.
  • Foster an atmosphere of respect for individual differences and community values.
  • Advise and support residence hall student groups, including hall councils.
  • Encourage student safety and security.
  • Communicate and promote University policies and procedures including the Residential and Student Handbooks. Act as hearing officer for student conduct process.
  • Hall Council
    • Actively advise Hall Council and Executive Board.
    • Provide training and resource information to staff and Hall Council leaders (Executive Board) in program development and implementation.
    • Attend all Hall Council meetings, providing direction and information on University policies and procedures.
    • Encourage maximum participation of residents in Hall Council meetings and hall programs.

Supervision and Staff Development

  • Select, train, supervise and evaluate at least 14 paraprofessional student staff in residence halls housing approximately 455 residents.
  • Coordinate ongoing staff training through team building activities, professional development workshops and other programs.
  • Coordinate weekly staff meetings that update and reinforce training objectives and intentionally focus on individual and staff development.

Administration

  • Manage or co-manage student residence halls housing approximately 455 residents, collaborating with facilities services, dining services, and information technology.
  • Collaborate with other members of the Residence Life Staff to open and close the halls.
  • Responsible for a programming and training budget.
  • Participate in departmental and division-wide committees.
  • Participate and/or lead weekly meetings including building, residence staff, leadership team and one-on-one meetings with supervisor.
  • Prepare periodic and annual reports.
  • Provide resources and referrals to students and family members who have questions that may be personal and/or academic in nature.
  • Maintain occupancy/roster and maintain key control/inventory.

Crisis Response

  • Participate in a rotating duty schedule, providing on-call/on-duty emergency and crisis response for students and family members for an area that houses approximately 300 students.

Counseling/Discipline

  • Follow up on all major discipline in an educational and timely manner with appropriate documentation: conduct discipline meetings, initiate discipline letters and referrals.
  • Refer all counseling concerns to appropriate resources and maintain thorough documentation.
  • Work collaboratively with the Dean of Students Office
  • Engage supporting family members in creating success for students

Facilities Management

  • Communicate with maintenance and immediate supervisor on building needs and preventive maintenance projects.
  • Initiate/Generate service requisitions.
  • Maintain positive working relationship with facilities staff and other facilities management personnel.

Continuous Improvement

  • Utilize benchmarking surveys to lead evidence-based enhancements in the development of community, programming, facilities, wellness and support services for students, the department and self.
  • Support department, division and University strategic planning initiatives.

To apply, candidates should send a cover letter, curriculum vitae, and contact information for three professional references (all in MS Word or pdf format only) to resume@lourdes.edu

EOE

ATHLETIC DIRECTOR

Overview:  The Athletic Director provides strategic leadership and vision for the Lourdes University athletic department. Lourdes University, rooted in Catholic and Franciscan traditions, provides a values-centered education that enriches lives and advances academic excellence through the integration of the liberal arts and professional studies.  In support of this mission Lourdes University nurtures a diverse community that supports students in fulfilling their potential; commits to the engagement of faith and reason, inspired by our Catholic and Franciscan intellectual traditions; provides a holistic, student-centered education, rooted in the liberal arts that prepares individuals for meaningful careers and lifelong learning; and, fosters personal integrity, ethical understanding, social responsibility, care for all of creation, and a commitment to community service.  The Athletic Director is the champion for the athletics department and develops strategies which promote the overall health and direction of the department. The athletic director serves as the lead in implementing the Athletic Strategic plan.

Description:  The Director of Athletics is a full-time, position reporting to the President. This role provides entrepreneurial leadership and administration for all facets of the athletic program including: recruitment, retention and graduation of student athletes; budgeting; hiring, supervision and professional development of coaches; fundraising; scheduling; travel arrangements; events management; facilities management; program development; conference and national reporting; and, student athlete conduct and development in collaboration with Student Life. The candidate must have a passion for athletics, coaching coaches, creating an environment in which athletes can use their skills and abilities to their maximum potential and develop holistically as a student athlete.

Competencies: To perform the job successfully, the Athletic Director should demonstrate the following competencies.

  • Proactively leads the Athletic Department and embraces change with innovation, courage and resiliency.
  • Creates a compelling mission and purpose for the Athletic Program which energizes coaches and athletic staff to work toward shared goals.
  • Consistently evaluate the performance of athletic teams (recruitment/retention) and examine new program possibilities.
  • Communicates effectively across the department and university community to share information and encourages candid and open dialogue.
  • On-going communication with Faculty Athletic Representative to assure academic integrity.
  • Develops coaches and teams capable of exceptional academic and athletic performance.
  • Student centered:  works to exceed student’s expectation of the college athletic experience and assures academic success to graduation.
  • Directs action toward achieving recruitment and retention goals that are critical to Lourdes University’s success.
  • Uses knowledge of athletic conferences and coaching, and common sense to make the best decisions.
  • Excels at building partnerships and fostering teamwork.

Essential Duties and Responsibilities of the Athletic Director:

  • Provide vision and leadership for the Athletic Department.
  • Oversight of all athletic programs including the athletic budgets.
  • Recruit, hire, develop, and supervise a highly trained and competent coaching staff that is aligned with the University’s mission, vision and values.
  • Overall coordination of recruiting by the coaches ensuring full and competitive rosters in collaboration with the admissions staff.
  • Schedule and coordinate practices, contests, and events for each sport including location, facilities, and personnel.
  • Demonstrate a strong orientation in support of student athletes’ development academically, spiritually, socially, and in alignment with the NAIA Champions of Character emphasis. Manage athlete development and discipline as needed.
  • Ensure all athletes are eligible for NAIA participation. Address player and/or coach infractions and sanctions.
  • Attend all WHAC Conference and NAIA meetings.
  • Community relations as related to the Athletic Department.
  • Representing the university as on site administrator at home games/competitions.
  • Ensuring that the campus is prepared for home competitions (gym/field prepped, appropriate staff on help to assist, concessions, etc.).
  • Raise funds to meet the annual fundraising goal to support athletics, coordinating athletic fundraising events, management of corporate partnerships, and fundraising for equipment and special projects in collaboration with Institutional Advancement.
  • Coordination of athletic training and rehabilitation.
  • Coordination of athletic marketing and communication with the SID.
  • Coordination of officiating for home games/contests.

Administrative Responsibilities:

  • Ensures the department’s delivery of outstanding service to current and prospective student athletes and their families.
  • Determines operational decisions related to the department as well as staff and budget recommendations.
  • Continually reviews and improves processes to ensure that the Athletic Department effectively and efficiently meets the expectations of the University.
  • Maintains a department-operating budget.
  • Supervisory responsibility for all athletic staff.
  • Manages the activities of the staff and completes employee performance reviews annually.
  • Provides leadership, direction, and motivation to the staff.
  • Fosters strong relationships with key offices including Student Affairs, Admissions, Financial Aid, Business Office, Registrar, NAIA or other athletic conferences.
  • Conducts needs analysis of equipment, technology and facilities, makes recommendations during the budget process.
  • Prepares appropriate weekly reports regarding the status of athletic recruitment and retention.

Qualifications:

  • A minimum of three years of successful coaching at the collegiate level.
  • Progressively responsible experience serving in a higher education athletics office.
  • Master’s degree required, preferably in sports administration or business administration.

Only electronic application documents are accepted by the Lourdes University Search Committee. 

Please send a cover letter, resume, and contact information for three references* to:

Mr. Bob Wilson
bob@cac321.com
Comprehensive Athletics Consulting, LLC

Confidential inquiries, questions and nominations may be directed to:

Mr. Bob Wilson
bob@cac321.com
Comprehensive Athletics Consulting, LLC

*The committee would like names and contact information (telephone and e-mail) for three references, none of whom will be contacted until a later stage of the search or without the formal permission of the candidate. All inquiries and applications will be received and evaluated with the highest standard of confidence.

All applications are due by (June 1, 2018) – The screening of applicants will begin immediately and continue until the position is filled. A July 1, 2018 start date is preferred.

Enterprise Application Analyst

Lourdes University, a private, four-year liberal arts institution sponsored by the Sisters of St. Francis of Sylvania, Ohio seeks applicants for an immediate opening for an Enterprise Application Analyst. In this role the analyst will provide daily operational support for the various components within Banner Systems. The successful candidate will actively participate in hands-on projects and/or special assignments with end-users by observing various departments’ operations, functions, responsibilities and work flow. This is a full-time, exempt position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide technical enterprise application level software support for the Banner system by working closely with both technical and end users to define requirements, resolve issues, and modify code for implementation.
  • Provide end user support, including delivery of user, process documentation, and reports.
  • Determine opportunities for automation and improvement of current processes, both in and outside of Banner.
  • Work closely with other analysts and other technical staff to determine priorities, schedules, and mange any required changes to supported systems.
  • Work closely with other analyst to develop, customize, and maintain reports to ensure all are working properly and are correct
  • Work directly with functional and technical end-users to: conduct feasibility studies of new programming requests, identify and document software purpose, workflow issues, and output needs.
  • Investigate, design, program and implement enhancements to Banner applications and other integrated applications.
  • Keep abreast of latest Banner technologies and functionalities, and make appropriate recommendations. Identify current operating procedures; and clarify program objectives.
  • And other duties that may be assigned.

Minimum Qualifications

  • Bachelor’s Degree required in a business related field or an Associate’s Degree with 5 years related experience in computer science or information technology/systems.
  • Three or more years of experience of:
    • Programming logic
    • Oracle Forms
    • PL/SQL
    • SQL Plus
    • ODBC
  • Two or more years of experience of:
    • Creating reports such as PL/SQL, SQL, Cognos,
    • Gathering requirements needed to create business and functional project or reporting specifications.
  • Strong verbal, written and analytical skills.
  • Strong customer service background and organizational skills.
  • Ability to deal with multiple deadlines in a shifting operational environment.
  • Flexibility regarding work schedule.

Preferred Qualifications

  • Three or more year’s experience in: Higher Education, Banner Systems, and Cognos.

To apply, send a cover letter, resume and contact information for three professional references (all in MS Word or .pdf format only) to resume@lourdes.edu

Review of applications will begin immediately and continue until the position is filled. Start date will be immediate upon the successful completion of a background check.

EOE

 

Upward Bound Math and Science Tutors

The Lourdes University Upward Bound Program (UB) invites applicants for Math and Science after-school tutoring positions in its Academic Year Program. Tutors will be expected to work at one of two school sites, three days a week (Woodward- Monday, Tuesday & Wednesday and Waite-Monday, Tuesday & Thursday) from 3:30-5:30 p.m. Anticipated hiring salary is $15-$18 (hourly).

Responsibilities:

  • Facilitate active tutoring sessions which include, but are not limited to: asking questions, drawing diagrams, creating flash cards, developing outlines and encouraging reading.
  • Help students with problems they are having in specified academic area(s).
  • Grade and evaluate student work.

Qualifications:

  • Bachelor’s degree in education or related field.
  • Experience in teaching and advising students from diverse, multi-ethnic, and economically disadvantaged backgrounds.
  • Pass a criminal background check.

Applicants should email cover letter, resume and a list of three professional references to resume@lourdes.edu (all in MS Word format only) (Certified teachers need to submit a copy of their teaching certificate).

EOE

SISTERS OF ST. FRANCIS OF SYLVANIA, OHIO

 

FACILITIES & GROUNDS ADMINISTRATIVE ASSISTANT

Sisters of St. Francis of Sylvania, Ohio invites applicants for the position of Administrative Assistant. This is a full-time, between 32 to 40 hours a week, non-exempt, twelve-month position.

Working under the direction of the Director of Facilities & Grounds, the Administrative Assistant is responsible for administrative and clerical activities of the Facilities & Grounds Department for the Sylvania Franciscan campus.  This position is responsible for data entry and reporting, and provides assistance to the department director and supervisors as needed and requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Promotes the values of the Sisters of St. Francis by demonstrating behaviors supportive of a commitment to reverence, service and stewardship, including respect and involvement, teamwork, open and effective communication, and efficient and effective resource use.  Adheres to the Sisters of St. Francis policies, procedures and objectives. Exhibits professional attitude in attire, work space and interpersonal communications.
  2. Communicates effectively with all department staff members and the Sylvania Franciscan Village campus community.  Maintains on-going, two way flow of information with all key relationships
  3. Support department office as receptionist to greet and assist office visitors; answer and direct calls to appropriate persons or take detailed messages; and log in/out visitors, contractors, and vendors as appropriate.
  4. Assists the MicroMain Computerized Maintenance Management System (CMMS) system administrator with data entry.  This includes receiving and entering work order requests from the campus community, assisting with preventative maintenance task scheduling and coordination, generating data reports, and data entry for various costs and labor hours.
  5. Completes department reports as requested utilizing MicroMain data base, Microsoft Excel, Microsoft Word, or other appropriate software.
  6. Carry out administrative duties such as typing, copying, scanning, binding, etc.; pick up, sort, and distribute department mail; and maintains paper and electronic department files including vendor invoices, labor reports, work orders, contract files, insurance certificates, etc.
  7. Prepares department invoices for approval and payment.
  8. Maintains supplies inventory for department office and Regina Hall retreat center by checking stock to determine inventory level; anticipating needed supplies; requisitioning supplies; verifying receipt and stocking the supplies.
  9. Assists with maintaining campus key inventory and related data base.  Reviews daily key logs and notifies department director of unusual activity.
  10. Perform other duties as assigned.

QUALIFICATIONS AND REQUIRED SKILLS:

  1. High School Diploma or GED equivalent.
  2. Minimum two years of experience in an administrative support or purchasing/procurement role; experience in facilities or maintenance department operations desired
  3. Ability to communicate effectively with management, staff, vendors, and general public.
  4. Proficient typist and data entry skills.
  5. Organizational and time management skills necessary to plan and coordinate multiple work assignments.
  6. Ability to work well with a diverse group of employees and to interpret and apply departmental policies and procedures.
  7. Good computer skills including proficiency in Microsoft Excel, Word, Outlook and Access.  Experience with other Facility Management software programs (i.e. MicroMain, Key Wizard, etc.) preferred.

To apply, send cover letter, resume, salary requirement and contact information for three professional references (all in MS Word or pdf format only) to resume@sistersosf.org

EOE

SYLVANIA FRANCISCAN VILLAGE

No current postings.