This is a guideline for acquiring and maintaining materials for the library collection basic for the undergraduate and master’s programs. The goal of the collection should be quality over quantity, which supports the curriculum. Increase in costs of publishing and the demand of information in different formats, shape careful selection in making the best use of financial resources.
The decision of what is appropriate to the library’s size and the management of the collection rests with the library director. Journals, books, and audio-visual are major materials that comprise the collection. The faculty contributes to the vitality of the collection among disciplines defined by academic departments. Faculty members are encouraged to be attentive to students’ requests and suggest new book titles and publications from their professional reading and reviews along with citations from “Choice” and “Library Journal”. Forms for purchase requests are found on the Intranet.
Funds are maintained for use at the discretion of the library director. Consideration is also given when implementing new programs or courses, with an awareness of an additional cost when planning the budget. A significant amount is set-aside in the Fall and the Spring semester for purchase of A-V materials especially instructional videos. It is preferable to have various books on a subject, therefore only single copies will be purchased. Textbooks are not normally purchased (i.e. exceptions for nursing department).
Regular weeding is conducted to keep the collection current and manageable. Upon consultation with or upon recommendation of faculty members, the materials in question will be withdrawn or discarded. Some material, however, even though considered dated is not discarded.
When selecting new titles to purchase, the library should consider local needs versus availability of other copies in the OhioLINK central catalog.
Requests for new journals can be submitted on the form for library purchase request on the Intranet. Re-evaluation of journal subscriptions is an on-going practice and weighed against the availability of articles searchable through the electronic databases. Since the age of technology is providing so much, it has been policy to assess whatever seems easily available in full text on the databases, and thus eliminating duplication of print/hard copy editions.
Donations of books are accepted with the understanding that the library disposes of or adds them to the collection at the librarian’s discretion with no strings attached. The decision to add items follows the guidelines outlined and using the criteria for purchasing.